Nothing can spoil a great outdoor event faster than bad weather. Unfortunately, mother nature is unpredictable and there is no way to know for sure at the time of planning months in advance whether or not a storm is going to move in on the very day of the event. That’s why it is important to be prepared for the worst so that months of planning and preparation are not necessarily devastated by a cancellation of the entire event.
Here are six ways to save an outdoor event from bad weather:
- Hold part of the event indoors.
When choosing your venue, look for a place that offers plenty of indoor space as well to accommodate your guests, such as a luxury home or hotel. Have the space reserved and a floor-plan mapped out ahead of time so that if rain does come, you are prepared to move the entire event set-up indoors without a hitch.
- Rent portable tents.
There are lovely and durable portable tents available for rent that will not only protect your guests from rain but also from the heat of the sun. Rent ones that come with side screens that offer further protection from the elements. During the summer, a good investment would be to install portable air conditioners instead of fans to keep everyone comfortable.
- Secure decorations and structures.
Prevent wind from blowing away decorations and structures by securing everything carefully with weights, wires, ropes and tacks.
- Reassure your guests.
Your guests will be paying as close attention to the weather as you (the host) will be once they have made the decision to attend your event. If they are concerned about weather reports warning of inclement weather, they may decide not to show up at all. Reassure them far in advance that should the weather turn bad, the event will still go on in an adapted venue.
- Get weather insurance.
Buying weather insurance for your event is a smart way to protect yourself from potential damages and loss of revenue that may be a result of bad weather. You can learn more about weather insurance for events here.
- Have umbrellas handy.
It’s a good idea to have several umbrellas handy for your guests to use as they are escorted inside. The classic black umbrellas are the best choice because they are the most sophisticated and thankfully, the most cost-effective, as well.
Don’t let this scare you off from holding an event outdoors. With the right preparation, you can still have a successful event. Good luck!